Privacy Policy

Document Name: VahanFin Privacy Policy
Created By: ..... Last Updated by: ....
Date of Creation: ... Date of Last Updation: ...
Version: 1.2
Description: This document sets forth the privacy policy in relation to information collected By Vahanfin in relation to any purpose, or otherwise in connection with its business.
API: Application programming interface, as the term is generally understood in the information technology industry.
Grievance Officer: An officer of Vahanfin responsible for addressing any discrepancies and grievances of persons who provide information to Vahanfin, and whose details are provided in section 10 of this policy.
Vahanfin: Vahanfin Solutions Private Limited, a company incorporated under the laws of the Republic of India
Information: Various kinds and manner of personal and / or sensitive information about individual or entities, as required for a purpose, which may include:
  • Address
  • Email
  • Educational qualification
  • Past employment references
  • ‘Sensitive Personal Data or Information’, as that term is defined under Rule 3 of the Information Technology (Reasonable Security Practices and Sensitive Personal Data or Information) Rules, 2011.
 
Policy: The Privacy Policy, including any revisions, amendments and updates there to.
Purpose: Background verification and allied services conducted by IDfy on behalf of its clients and customers, for the purpose of ascertaining a person’s sustainability for employment, verification of antecedents of persons for the purpose of matrimony, education, tenancy, award nomination, and other related and ancillary purposes.
PLEASE READ THE POLICY CAREFULLY TO FULLY UNDERSTAND THE NATURE AND PURPOSE OF GATHERING INFORMATION, USAGE, DISCLOSURE, SECURITY PROCEDURES AND SHARING OF SUCH INFORMATION.
Policy Statement
  • Vahanfin provides a range of background verification and allied services for its clients through various means, which are enumerated below:
    1. Through its online service situated at the website www.idfy.com;
    2. Through the collection of various physical documents from individuals directly;
    3. Through APIs or other technological or software systems or methods that gather or receive data from its clients’ servers in a manner authorized by and agreed with, its clients;
    4. Through physical verification of addresses and other locations; and
    5. Through communication and correspondence with educational institutes and universities, and various corporate bodies.
  • Vahanfin provides these services for its clients and customers in relation to the Purpose, and undertakes such activities based on the request of interested employers, educational institutions, landlords, award nominating committees or individuals (i.e., prospective candidates) themselves.
  • You may have been directed to provide certain Information for the Purpose to Vahanfin through any of the means listed above, by or on behalf of a client of Vahanfin. Note that your use of this website, and your providing any Information to Vahanfin through this website, or through any other means, is at the behest and direction, and on the request, of such client, and Vahanfin disclaims any and all responsibility in relation to such Information, other than as specifically accepted here, or in Vahanfin’s Terms of Use. You should read this Policy carefully to ensure that you are aware of the manner and purpose for which Vahanfin collects such Information from you, and the manner in which Vahanfin stores, processes, and uses such Information.
  • The entity or individual on whose direction or request you have been asked to visit this website, or provide Information to Vahanfin in any other manner, may have sought your authorisation to share your Information with Vahanfin; alternatively, Vahanfin may seek your authorisation and consent to obtain and use your Information, and shall specify the type of Purpose for which it seeks such Information from you. If you (i) have not received or accepted such an authorisation from Vahanfin or any other entity or individual at whose behest or direction you are asked to provide any Information to Vahanfin, or (ii) do not consent to the use of your Information by Vahanfin, or (iii) do not consent to the sharing of such Information with third parties in the manner described in Section 4 of this Policy, please:
    1. Do not share any Information with Vahanfin or its agents through any means;
    2. Do not proceed any further on this website, or provide any further Information on or through this website;
    3. Close the tab or window in your browser where this website is displayed; and
    4. Contact the entity or individual on whose direction you visited this website, or on whose direction you were contacted by Vahanfin.
  • Your proceeding with the use of this website, and/ or your providing any Information to Vahanfin on or through the use of this website or through any other means, is based upon the assumption that you have indeed executed and provided to such entity or individual, or to Vahanfin, such an authorization, and the subsequent provisions of this Policy are based upon such an assumption.
  • Vahanfin is committed to protecting the privacy and Information provided voluntarily by individuals to enable Vahanfin to complete the Purpose on behalf of its clients. This Policy sets out the nature/type of Information Vahanfin collects, the Purpose of such collection and usage, disclosure of such Information, and Vahanfin’s security practices and procedures in relation thereto.
  • This Policy has been drafted in accordance with the provisions of the I nformation Technology Act, 2000 and the Rules thereunder, including the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011 .
Use and Acceptance
  • You may access this website for preliminary browsing without availing Vahanfin’s services. In such an event, and/ or in the event you access this website in relation to Vahanfin’s services, or in relation to any Purpose, you confirm that you have read, understand, and agree with this Privacy Policy each time you access the Site.
Nature/Type of Information Gathered, Purpose, and Duration of Storage
  • Vahanfin gathers/obtains Information about you, for the Purpose, if you choose to provide the same voluntarily by reading, understanding and consenting to the terms of the aforementioned authorization. IDfy only collects Information that is necessary to provide the services requested by its clients, which constitute the Purpose. If any other additional Information is required other than as stated in the authorisation, then you will be informed of the same, and you should not provide such additional Information to Vahanfin unless you have explicitly consented to the same; neither will Vahanfin obtain or gather such Information from any other sources in the absence of such authorization, such as through access to its clients’ servers or databases.
  • Specifically, you may be requested to provide certain Information in the event (i) you decide to proceed with the use of this website, or (ii) if you choose to share any Information with Vahanfin through any other means, in relation to the type of Purpose described to you in relation to such Information; furthermore, Vahanfin may obtain such Information about you from its clients (i) through its website, or (ii) through the collection of physical or scanned documents through any other means, or (iii) through the use of APIs or other means that permit the transfer of Information from its clients’ databases or servers to Vahanfin, in relation to the type of Purpose described in relation to such Information, in the event that such client has provided Vahanfin a copy of a consent or authorisation from you to collect such Information.
  • Vahanfin does not collect any Information, without due notification to you and without your consent. The verification of your Information may be done by Vahanfin directly or through one or more of its associates. By consenting to provide any Information to Vahanfin in relation to the Purpose, you are also consenting to the sharing of your Information with third parties for the Purpose, as described below.
  • Vahanfin may also disclose Information in connection with (i) the sale, assignment, or other transfer of its business, (ii) in order to respond to requests of government or law enforcement agencies, or (iii) where this is required by applicable laws, court orders, or government regulations, with prior intimation to you, to the extent that such intimation is legally permissible. Vahanfin does not sell Information to any third parties. Also, Vahanfin will not transfer the Information you provide to any third parties for their own direct marketing use. For more details and Information in relation to how Vahanfin may share Information about you with third parties or governmental and law enforcement agencies, please see Section 4 of this Policy.
  • Duration of storage: Vahanfin stores Information for such duration as may be required to fulfil the Purpose. Such duration may vary by the type of Purpose contemplated in relation to such Information. By providing any Information to Vahanfin, you agree to Vahanfin’s storing such Information for the duration necessary to fulfil such Purpose. Note also that Vahanfin shall store Information beyond the duration required for the Purpose in the event it is mandated or obliged to do so under any applicable law.
  • Please use your discretion when providing any Information to Vahanfin, and under any circumstances, do not provide Information to Vahanfin, unless you thereby consent to Vahanfin’s use of that Information for its legitimate business purposes and consent to the transfer and storage of such Information to and in Vahanfin’s databases. If you have any questions about whether the provision of Information to Vahanfin is, or may be, necessary or appropriate for particular purposes, please contact Vahanfin’s Grievance Officer at the coordinates provided in Section 10 of this Policy.
Disclosure/Sharing of Information
  • To enable Vahanfin to provide services in relation to the Purpose, the Information provided by you may be shared by Vahanfin either with its own employees, officers, agents, and directors other corporate entities and affiliates, or unaffiliated third party service providers (both in India and outside India) working on Vahanfin’s behalf to provide the service in relation to the Purpose, and all other agencies from which relevant data or responses are to be obtained for the Purpose (both in India and outside India), on a ‘need-to-know’ basis, for the purpose of verifying the authenticity of the Information/ for the purpose of undertaking the verification and submitting a report, which may be used for the Purpose.
  • Exceptions to Consent Limitations and this Policy, and Disclosure of Information : Vahanfin may disclose Information if required to do so by law or upon the advice of its professional advisors, such as legal counsel, that such disclosure is reasonably necessary to respond to:
    1. court orders, or other legal process, or third party rights owners; or
    2. law enforcement offices, and / or Government agencies mandated under the law to obtain such Information;
Provided that Vahanfin shall provide prior intimation of such disclosure to you, to such extent as may be permissible under applicable law.
  • As a user of this website, you understand and agree that you assume all responsibility and risk for your use of the website, the internet generally, and the documents you post or access and for your conduct on and off the website.
    1. In case of an amalgamation, merger, acquisition or business transfer, Vahanfin will transfer all your Information to the acquirer.
Security Practices and Procedure
  • To ensure that the Information you provide is complete, accurate and up-to-date, Vahanfin allows you to change or correct your Information at any time. For any change/correction of Information you can make a request by contacting Vahanfin’s Grievance Officer at the coordinates set out in Section 10 of this Policy, and Vahanfin shall make all reasonable and practical efforts to comply with your request, so long as it is consistent with applicable law and professional standards.
  • You may also request that all Information provided by you be deleted. You may do so by sending such a request to Vahanfin’s Grievance Officer at the coordinates set out in Section 10 of this Policy, in which event we will remove all copies of your Information from our records.
Cookies
  • To enhance your experience on this website, we use a feature on your Internet browser called a “cookie”. Cookies are small files that your Web browser places on your computer’s hard drive. We use cookies for remembering usernames and passwords and preferences, tracking click streams, and for load balancing. Because of our use of cookies, we can deliver faster service, consistent, updated results, and a more personalized website experience. You have the option of setting your browser to reject cookies. However, doing this will hinder performance and negatively impact your experience on our website.
Links to Other Sites
  • Please be aware that Vahanfin’s web sites may contain links to other sites that are not governed by this Policy but by their own privacy statements that may differ from this Policy. We encourage you to review the privacy policy of each website visited before disclosing any personal Information.
Changes to this Policy
  • Vahanfin may change this Policy from time to time at its discretion. The date of the Policy is indicated at the top of the Policy. You may review the Policy periodically to understand the Privacy protection offered by Vahanfin for your Information.
  • If you have any suggestions or questions you may contact Vahanfin’s Grievance Officer at the coordinates set out in Section 10 of this Policy.
Grievance Officer
  • Should you have any complaint or grievance about the manner in which Vahanfin receives or processes your Information, you may write to our Grievance Officer, whose details are
    provided below. Vahanfin is committed to resolving any such grievances in an expeditious and effective manner.
  • Details of Vahanfin’s Grievance Officer:
    Name: Ashraf Qureshi
    Office Address: Nabibux House, 3rd Floor, Vakola Bridge Road, Santacruz (E), Mumbai 400 055, Maharashta,INDIA
    Email Address: grievanceofficer@vahanfin.com
    Phone Number: 8877 82 8877